Media

The Conference is open to bona fide representatives of print and electronic media. Registration is free of charge to journalists who are in possession of a valid, recognised press card. Freelance journalists must present a commissioning letter on headed paper from a recognised news organisation or publication.

To register and to supply a copy of your press card or of the commissioning letter, visit the online media application.

The original of the Press card or of the commissioning letter will also have to be presented at the press office together with a valid passport or ID-card.

Journalists must register in person. Applications for media registration made via pharmaceutical, marketing or public relations companies will not be considered.

MEDIA REGISTRATION

Media registration in advance is strongly recommended. This enables us to deal with any queries or problems in advance.

Online registration will close on Monday 16 March, 2020 at 13:00 CET. Onsite registration will be possible.

If journalists have any questions about the media programme, please contact: Emma Mason or Kerry Noble, EBCC media consultants, at: info@ricemason.eu.

PLEASE NOTE: Representatives of public relations companies, advertising agencies, marketing companies, pharmaceutical companies, financial analysts and their publications are not permitted to register as journalists or to work in the press room, but they are welcome to register as regular participants at the Conference. PR representatives from other organisations, whether commercial or non-commercial, are not permitted to register to work in the press office.

Embargoes

Please respect embargo times and dates on news stories.

The majority of the Conference abstracts will go online on the Conference website at 12:00 GMT (Noon) on 4 March 2020 and can be reported from that time onwards. Late breaking abstracts and any other abstracts that will form part of the official media programme will not be published until 07.00 hrs GMT on the day they are to be presented to the Conference and will be embargoed to that day. Embargo dates and times are given on the press releases. When asking for outside comment on releases before the embargo has lifted, journalists are requested to ensure that those consulted understand and accept the embargo conditions.

Official media materials will be made available to registered journalists only.

Filming and recording

Filming and recording of Conference sessions for commercial reasons (e.g. publication in print, online or broadcast) is prohibited unless permission has been sought and obtained from the EORTC media consultant. Recording of sessions for journalists’ personal use is permitted.

Flash photography (including pictures taken on mobile phones) is prohibited in the scientific sessions. Non-flash photography will be permitted in scientific sessions unless individual presenters state their objections at the beginning of their presentations, in which case photography will not be permitted. We request all journalists and other attendees to abide by the decisions of the individual presenters.

Filming will be permitted in a designated, general area of the Conference, but is subject to authorisation from the organisers.

Filming in the exhibition area is strictly forbidden unless it is taking place in an exhibitor’s booth, with the exhibitor’s permission, and no shots of the rest of the exhibition are in view. Please inform the organisers if you plan to film in an exhibitor’s booth.

Photographing posters in the poster sessions is forbidden for publication (online or in print) unless the presenting author is present and has given permission.

Anyone who does not abide by these regulations will be asked to leave the Conference.

 Access and facilities

The media badge entitles the holder to the following:

  • Access to the press office
  • Access to the official EBCC-12 news briefing
  • Access to all sessions in the official programme
  • Access to Opening Ceremony
  • Access to the Exhibition Hall

Press Office

The press office will be open to bona fide media representatives who have registered or register on site with provision of press credentials. It is not open to representatives of commercial sponsors, e.g. PR or marketing personnel.

The Press Office provides:

  • Wifi
  • Printing facilities
  • One private interview room with a telephone for one to one interviews, bookable via the press office on a first come first served basis.
  • Beverages and light refreshments will be available during the day.

Press office opening times:

Tues 17 March 15:00 – 18.00 hrs
Wed 18 March 09:00 – 18.00 hrs
Thur 19 March 08:00 – 18.00 hrs
Fri 20 March 08:00 – 15:00 hrs

Third Party Media Events and Releases

Companies wishing to organise any event for the media during the conference should send a request in writing to the EBCC-12 Secretariat (ebcc@eortc.org). It is not permitted to schedule media events, either on or off site, to coincide with key conference sessions (see list of black-out times below). Any media briefings or other media events must pertain to presentations being made to the conference in oral or poster sessions, and not at satellite symposia alone. Reference to the conference can only be made in connection with scientific presentations planned in the official programme of the meeting. This applies to any media event, regardless of whether it is held on or off site. The programme and invitations for any third party media event should be submitted to and agreed in writing by the EBCC-12 Secretariat before any invitations are sent out.

Black-out times
Wednesday 18 March: 10.00 – 13.00hrs, 14:30 – 18:00 hrs CET
Thursday 19 March: 09.00 – 13.00 hrs, 14.30 – 18.00 hrs CET
Friday 20 March: 09:30 – 14:40 hrs CET

All third party press releases relating to the conference must be labelled clearly with the abstract number, time and date of presentation to the conference. All third party media materials, including press releases, media invitations, flyers and posters, should be submitted to, and agreed by the EBCC-12 Secretariat before they are issued to the media. Third party press releases relating to late breaking and oral abstracts must be embargoed to the date of the presentation, with the earliest possible embargo time being 00.01 hrs CET on the day of presentation; for those relating to other abstracts in the official media programme, please discuss embargoes with the media consultants, Emma Mason and Kerry Noble, email: info@ricemason.eu.

Studies that form part of the official EBCC-12 media programme cannot be included by third parties in their own news briefings before the official EBCC-12 news briefing.

Third party press materials are not permitted inside the official press room. A table or stand close to the official press room will be made available for companies to display a limited amount of such materials. No posters or banners from companies are permitted on or around the table or stand.

Third party media materials (including press releases, media invitations, flyers and posters) must not contain the logos of EBCC-12, EBC Council or any of its members (unless it is material from one of those members) and must not be presented in any way that could be construed as suggesting endorsement by the 12th European Breast Cancer Conference (EBCC-12), EBC Council or any of its members (unless it is material from one of those members).

PLEASE NOTE: Information regarding media registrations belongs to EORTC. Past and current media lists are not available to be given, rented, or sold to third party organisations.